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User Guide

A step-by-step tutorial to generate your first XML report.

1. Register Account

Visit the registration page and sign up using your professional email address. Create a strong password to secure your compliance data.

Registration Screen
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2. Verify Your Email

Check your inbox for a verification link. You must verify your email before you can log in for the first time.

Tip: If you don't see the email within 2 minutes, check your Spam/Junk folder.

3. Login to Dashboard

Use your verified credentials to access the Novus Compliance secure dashboard.

Login Screen
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4. Select a Pricing Plan

Navigate to the Subscription or Pricing tab. Choose a plan that matches the number of entities you need to report for.

Pricing Plan Selection
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5. Download Excel Template

Go to the Downloads section. Select the correct template for your reporting needs:

Download Template Button
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6. Fill Data in Excel

Open the downloaded Excel file and fill in your account holder data.

Crucial Warning: Do NOT remove, rename, or reorder any columns/headers in the Excel file. The system requires this exact format.
For Reporting Entities (Sponsor/Filer)

If you are the Reporting Entity, locate the 'SE Name' and 'SE ID' columns in the template. Replace the default placeholder text with your actual Entity Name and GIIN. If you are reporting on behalf of someone else, leave these fields as they are.

7. Create New Entity

On your dashboard, click "Add Entity". Select the reporting model appropriate for your jurisdiction:

  • FATCA Model 1: You report to your local tax authority.
  • FATCA Model 2: You report directly to the IRS.
  • CRS: Common Reporting Standard.
  • Jurisdiction or Transmitting Country.
Create Entity Form
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8. Upload Data

Go to your newly created entity. Click "Upload Data" and select your completed Excel file. The system will now import your records.

Upload Excel Screen
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9. Validate XML

Click the "Validate" button. The system will check your data against thousands of Schema v2.0 rules and TIN formats.

If errors are found, the system will tell you exactly which Row # in your Excel file needs fixing.

Validation Success Screen
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10. Generate Final Report

Once validation is successful, you have two options:

  • Download XML: If you are reporting to a local tax portal (Model 1).
  • Create IDES Package: If you are reporting to the US IRS (Model 2).
FATCA Model 2 Users: You must upload your valid SSL / .p12 Certificate in the settings before clicking "Create IDES Package". This is required for encryption.
Download Buttons
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11. Upload to Portal

Take your generated XML file or Encrypted ZIP package and upload it to your respective Tax Authority Portal or the IRS IDES Gateway.